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Information management and governance issues to consider when moving your...
http://www.flickr.com/photos/mnsc/2768391365/ For Information Awareness Month with its theme of better information = better business, we want to do a post on managing your information better in the...
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Email messages have corporate value to organisations but are still tricky to...
http://www.flickr.com/photos/rmgimages/4660273582/ As mentioned in our last post, State Records is researching the ways in which NSW public offices manage their email. This research is part of a review...
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Ancient advice on email management
In recent weeks we have been sharing our current thoughts about email management but in this post we want to go back in time! Way back in 2008, State Records developed some advice on email management...
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Email again: Capstone approaches and the risks of email deletion
We are continuing with our exploration of effective email management here on Future Proof. Two excellent and thought-provoking publications have come out of North America in the last few weeks. The...
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Thinking more about moving email to the cloud
At State Records we have been thinking more about issues to consider when moving to the cloud. In this post we explore: why use of cloud-based email is growing in government information management...
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Cloud email – what’s happening with the information? #IAM_2014
Email has become a ubiquitous business tool in the last 20 years. It has become the default tool for purposes too numerous to list: announcements, distributing documents, sales and customer service...
View ArticleEnhancing the effectiveness of an EDRMS/ECM system
Recently I had a very interesting meeting with a New South Wales local council which has revamped its processes for capture, management and application of retention rules to document-based records....
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Recent digital advice
State Records is constantly talking to government organisations about a fascinating range of projects. These range broadly from questions about data migration to ongoing engagements about digital...
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System decommissioning, migration, and manager responsibilities – summary of...
Last week we had our regular Digital Implementers group meeting. As usual, a diverse group attended from across government. There was a lively discussion around the various implementation challenges...
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Records and information management FAQs – Using cloud services based outside...
In August this year, the Department of Finance, Services and Innovation issued version 2 of the NSW Government Cloud Policy. This policy notes: The positive experience of NSW agencies so far with the...
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World Statistics Day on 20th October in Sydney
World Statistics Day is a day set aside to recognise the contribution statistics make in shaping societies around the world. It is a United Nations initiative, and this year the global statistical...
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We’ve moved our blog hosting
State Records has just moved Future Proof’s blog hosting provider. We are still based on the same WordPress platform, but we are now using a new external provider who specialises in hosting sites like...
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Records and information management FAQs – the recordkeeping capabilities of...
At the end of 2012, State Records published some guidance on the recordkeeping capabilities of SharePoint 2010. This guidance describes recordkeeping features and functionality that can be enabled or...
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Change is constant – what does this mean for records and information?
The ancient philosopher Heraclitus of Ephesus is known for his observations that change is a constant: ‘Cold things grow hot, the hot cools, the wet dries, the parched moistens’. Everything is...
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Insights from the Australian Society of Archivists workshop on arrangement...
Recently State Records staff from the Government Recordkeeping, Digital Archives and Archives Control and Management sections attended a workshop on arranging and describing archives run by the...
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New minimum requirements for metadata for authoritative records and information
In February this year, State Records published some advice on metadata for records and information. This advice gives an overview of metadata for records and information, establishes some principles...
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Decommissioning December – it’s here!
December is often described as the ‘silly season’, filled with end of year parties, hot days and getting Christmas carols stuck in your head. Here at State Records we’ve decided to wrest control of...
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Records and information management FAQs – Things to think about when it’s...
During the month of December we are blogging on the topic of decommissioning. Decommissioning legacy systems may result in the migration of data to new systems. We have published some advice on...
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Decommissioning systems – the benefits
A common problem for many organisations is the accumulation of digital records and information in systems which become obsolete. These systems either rely on legacy technology, or are related to...
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Decommissioning business systems – lessons learned on the journey so far
We have been talking with a range of NSW public offices about their experiences in decommissioning systems. One of these organisations has a range of different business systems running on Windows 2003...
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